Kusserow on Compliance: Compliance officers’ checklist—25 suggestions

Health care organizations are facing increasing risk of exposure to actions by government regulators or enforcement authorities. Government authorities are conducting aggressive investigations and taking actions to hold entities and responsible corporate executives more accountable. It is well understood that having an effective compliance program is a necessity to prevent and detect misconduct that could give rise to liabilities. Despite the abundance of guidance pertaining to corporate compliance, achieving a program that is effective in reducing the likelihood of unwanted events or actions that could give rise to liabilities remains a continuing challenge. The following are suggestions that Compliance Officers may wish to consider during the course of the year.

Ensure That…

  1. A charter for the Compliance Officer function provides proper empowerment and authority.
  2. Minutes of Board and executive oversight committee evidence proper support and oversight.
  3. A clear and consistent message is communicated to everyone that compliance applies to all, regardless of position.
  4. Program managers are engaged in ongoing monitoring over their areas, including risk identification, policies addressing those risks, training of their staff on them, and verifying they are adhering to them.
  5. The code of conduct (code) is written as the “Constitution” for the compliance program, setting forth commitments to the patients being served, staff performing the services, safety of the work environment, and adherence to applicable laws, regulations, and standards.
  6. The code is understandable by all employees; written at no higher than 10th grade level.
  7. Policies and procedures reflect in detail what must be followed to adhere to the code.
  8. Compliance program-related policies/procedures are up to date.
  9. A document management system that tracks changes, revisions, and recessions in policies.
  10. Adequate written guidance are in place for all risk-related aspects of the organization’s
  11. There is evidence that managers/executives are held responsible for supporting compliance.
  12. Adequate resources and support for the compliance program is evidenced in the record.
  13. Periodic independent assessments are made to evidence compliance program effectiveness.
  14. All deficiencies found in reviews are remediated quickly and documented.
  15. A test of the hotline to ensure calls are answered and reported promptly, accurately.
  16. Available metrics are used to confirm the hotline and other channels of communication are
  17. Compliance training and education effectively convey the commitment to compliance.
  18. There is evidence of employee understanding of compliance education programs.
  19. Employee participation in training is documented and filed.
  20. Policies address timely self-disclosures of overpayments and potential violations of law or regulation.
  21. Meaningful and consistent discipline occurs for conduct that violates the code.
  22. A process is in place to capture lessons learned from costly errors resulting from compliance weaknesses.
  23. Assessments are being conducted for all high-risk areas and corrective actions for identified weaknesses.
  24. Periodic surveys of employees to measure and evidence employee understanding of the compliance program; and in measuring the compliance culture of the organization.
  25. Compliance is included in management performance reviews and compensation.

 

Richard P. Kusserow served as DHHS Inspector General for 11 years. He currently is CEO of Strategic Management Services, LLC (SM), a firm that has assisted more than 3,000 organizations and entities with compliance related matters. The SM sister company, CRC, provides a wide range of compliance tools including sanction-screening.

Connect with Richard Kusserow on Google+ or LinkedIn.

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Copyright © 2017 Strategic Management Services, LLC. Published with permission.

Comments

  1. Kate Wakefield says:

    Do you have a PDF version of this checklist? Several of the bullet points are cut off in the middle of the sentence, at least in Chrome view.