Kusserow on Compliance: Nine tips for compliance officers—addressing high-risk areas

Carrie Kusserow is an expert on conducting compliance risk assessments and has been called upon by compliance officers to meet their challenge of addressing the numerous compliance high-risk areas. She notes that there are more than 40 high-risk areas identified by the OIG in its Compliance Guidance for hospitals. Guidance for other health care sectors has a similar set of compliance high-risk areas and the number of identified compliance risk areas continues to grow every year. To meet this challenge, compliance officers must stress to program managers their ongoing monitoring responsibility to identify and manage compliance risks within their areas of operations. This includes keeping informed of current rules and regulations; ensuring changes are incorporated into policies and procedures; training staff on following that written guidance; and verifying staff adherence to new policies. Ongoing auditing of operational high-risk areas has two primary objectives, including verifying that managers meet their obligations, and validating that the process achieves the desired outcomes. Audits need to be conducted by parties independent of the operational areas being audited, and may include compliance office staff, internal audit, outsider consultants and auditors, or any combination thereof. She offered the following tips for consideration by compliance officers:

 

  1. Work with management to identify operational high-risk compliance areas as set forth in the OIG Work Plans, Fraud Alerts, Advisory Opinions, audits, and enforcement priorities and in Medicare contractor activities, industry news, PERM reports, and PEPPER data.

 

  1. Implement specialized training programs for program managers on what they need to do to meet their ongoing monitoring of high-risk areas in their operational area.

 

  1. Ensure that program managers have identified and listed all compliance high-risks areas related to their operational areas; have developed/implemented monitoring plans for identified risk areas as part of meeting their ongoing monitoring responsibilities. This includes testing and reviewing adequacy of the internal controls (e.g. policies/procedures) to reduce likelihood of that an unwanted event will occur in high risk areas.

 

  1. Rank high-risk areas in terms of vulnerability and impact or damage from a risk incident, including calculating the potential damage from a compliance risk failure, including the magnitude of direct and indirect financial and reputational consequences; and the likelihood of a compliance risk event by considering whether the area is a current enforcement priority based on risk assessment results.

 

  1. Develop and implement an audit plan based on risk assessment results, giving highest priority to the highest risk areas. The audits should test and continuously review current internal controls for adequacy in mitigating risk and reducing the chance of an unwanted risk event.

 

  1. Ensure corrective action plans have been instituted for all risk area deficiencies identified by ongoing monitoring or auditing.

 

  1. Have a follow-up review of any areas where there had been findings requiring remedial action to ensure corrective measures have been taken and are working as intended.

 

  1. Consider engaging compliance experts to independently evaluate the effectiveness of a compliance program.

 

  1. Present results of risk assessment, monitoring and auditing as regular agenda items for management and board level compliance committees.

 

For more information on compliance high-risk assessment, contact Carrie Kusserow, Strategic Management Managing Senior Consultant (703-535-1453) or at ckusserow@strategicm.com

 

Richard P. Kusserow served as DHHS Inspector General for 11 years. He currently is CEO of Strategic Management Services, LLC (SM), a firm that has assisted more than 3,000 organizations and entities with compliance related matters. The SM sister company, CRC, provides a wide range of compliance tools including sanction-screening.

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Copyright © 2017 Strategic Management Services, LLC. Published with permission.